Address Book Database

Topic: CM036

The Address Book database contains a list of names and addresses you can use in the Event Manager Database when you configure an email or FTP action.

To open the Address Book database, from the Main menu, click the Database menu and select Address Book.

The Address Book window opens, displaying configured email addresses.

To add a new email address, click Add.

The Add Mail dialog box opens.

Complete the fields on the screen using the information in the table below.

Address Book Database
Field	Description
Name	The name associated with the email address entered below. This name shows in the Event Manager Mail Action when you select mail recipients (Send Address).
Static	Enter the static name for the email address. You cannot change a static name unless you change the C-more project.
Tag Name	To make the email name variable, click to select the Tag Name radio button and then select an ASCII string Tag Name for this email name. This allows yout to change the Email name with the value in the string tag, for example, a Text Entry object. Click to select the Tag Name radio button and click the drop-down arrow to select a tag name from the Tag Name database.
Mail Address	The email address associated with the Name above.
Static	Enter the static email address. A Static email address cannot be changed unless youu change the C-more project.
Tag Name	To make the email address variable and easy to edit, click to select the Tag Name radio button and then select an ASCII String tag for the email address. This allows you to change the email address with the value in the String tag, for example, a Text Entry object.
Language of Send Message	Click the drop-down arrow and select the language of the email. When you add an address to the address book, the language for a specific entry is used by the Event Manager Mail Action to determine the email text of the Message as configured in Event Manager. For example, Person A is configured in the Address Book with Language 1 selected, and Person B is configured with Language 2 selected. In Event Manager, the Mail Action Subject and Message Body are configured with different text for Language 1 and Language 2. When the mail is sent, the text used for Person A will be the Language 1 text and the text for Person B will be the Language 2 text. This is useful when multiple addresses (both Person A and Person B) with different languages are targeted by a single Email Action.

Click OK.

The new address is added to the Address Book Database.

Manage the Address Book Database

Within the Address Book database, you can edit, delete, copy, paste, import, and filter addresses. You can also configure the list of FTP Servers from the database.

Address Book Database Management
Function	Action
Edit	To edit an email address, select the address and click Edit.
Delete	To delete an email address, select the address(es) and click Delete.
Copy/Paste	To copy and paste an address, select the address(es), click Copy and then Paste. Copying and pasting creates a duplicate of the copied address(es).
Import	To import an existing address book, click the red Import button.
Export	To export your address book to another address book, click the green Export button. Import / Export: Import or Export allows you to Import an existing address book from an.XLS or .csv format or save the address list as an.XLS or .csv format to Export. See Import an Address Book Database and Export the Address Book Database.
Filter Addresses	To filter the list to make it easy to find addresses, click the Filter icon . This is especially helpful for Address Books with large amounts of contact information. You can create your own filters and give each one a unique name. Click the Filter icon to open the dialog box to set up filters by text or tag, name/address, name, address, or language. After entering your filter, click the Save icon.
Configure List of FTP Servers	To configure the list of FTP Servers available for Event Manager ftp actions, click the FTP Server tab. See FTP Feature Setup.